CYBEX Institute Registration System is a web-based student management and fee management software for training institutes, academies, schools and coaching centres. It covers online student registration, course enrollment, installment plans, fee vouchers, pending-fee tracking, WhatsApp reminders and reports in one place. It was built for CYBEX School of IT Professionals in Faisalabad, Pakistan, and works anywhere because it runs in a browser. See the live system at std.cybex.com.pk.
All features of the student management system
Student registration and enrollment
- Register students and enroll each one in a course from the course catalog.
- Installment plans with up to three installments per enrollment.
- Fee vouchers and PDF receipts.
- A public online enrollment form where applicants can upload a payment slip.
- An Online Requests screen where staff approve or reject applications.
Dashboard and reports
- Registered students by day, month and year in charts.
- Received fees and pending fees at a glance.
- Counts of students who left or froze their admission this month and this year.
- Fee totals that exclude left and frozen students, while student counts include every registration.
- Analytical reports for management.
Pending payments and WhatsApp automation
- Overdue and upcoming installments grouped per enrollment, with WhatsApp reminder links.
- Queued WhatsApp reminders, receipts and approval messages sent through the CYBEX WhatsApp portal.
- Automatic reminders that can be switched on or off.
Courses and users
- Course catalog with fees.
- User administration with superadmin, admin and staff roles and secure login.
Who it is for
Computer training institutes, tuition academies, language centres, coaching centres, small schools and skill-development centres in Pakistan and other countries that enroll students and collect fees in installments.
20 frequently asked questions
1. What is institute registration software?
Software that records student registrations, course enrollments and fee payments so an institute does not rely on paper registers or spreadsheets.
2. Is there a student management system for institutes in Pakistan?
Yes. CYBEX built this system for its own institute in Faisalabad and uses it for registration, enrollment and fee follow-up.
3. Can institutes outside Pakistan use it?
Yes. It runs in a web browser. Currency and course details are set up for your institute, so ask us about your country.
4. Can students register online?
Yes. A public online enrollment form lets applicants apply and upload a payment slip.
5. How does approval work?
Online applications appear in the Online Requests screen, where staff approve or reject them.
6. Does it support fee installments?
Yes. Each enrollment can have up to three installments.
7. Can it print or save fee vouchers and receipts?
Yes. It generates fee vouchers and PDF receipts.
8. How do I see which students have unpaid fees?
The Pending Payments screen lists overdue and upcoming installments per enrollment.
9. Can it send fee reminders on WhatsApp?
Yes. It provides WhatsApp reminder links and can queue automatic reminders, receipts and approval messages through the CYBEX WhatsApp portal.
10. Can I switch automatic reminders off?
Yes. Automatic reminders can be turned on or off in the WhatsApp tab.
11. What does the dashboard show?
Registered students by day, month and year, fees received and pending, and students who left or froze this month and this year.
12. Are left and frozen students counted in fee totals?
No. Fee totals exclude them, while student counts include every registration.
13. Can several staff members use it?
Yes. There are superadmin, admin and staff roles.
14. Can I manage my course list and fees?
Yes. The course catalog stores your courses and fees.
15. Does it include reports?
Yes. It includes analytical reports and dashboard charts.
16. Do I need to install software on every computer?
No. Staff use it in a web browser.
17. Is it only for computer institutes?
No. Any institute that enrolls students in courses and collects fees can use it.
18. Can I move my old student records into it?
The system has an import tool used for CYBEX’s own legacy data. Ask us how your records can be brought in.
19. Is it free?
Pricing depends on setup and hosting. Message us on WhatsApp for a quote.
20. How can I get a demo?
Message CYBEX on WhatsApp at +92 302 7833985 or visit std.cybex.com.pk.
See more CYBEX software products, or ask for a demo on WhatsApp.